POBASE — Purchasing
Purchase order entry and maintenance, receipts, rejections, open-PO tracking, requisitions, PO history.
66 programs documented. Source: S:\Dept\Computer\Documents\PTIS2\AFTEC\POBASE.wpd, POBASEOVER.wpd (vendor manual; see Reading AFTEC Source for how to convert and how to tell what actually runs).
This is the vendor's designed behaviour
The manual describes what a program was built to do. PSI does not use all of it — the cost-accounting standards path is the clearest example. Always confirm against live data and the cataloged object before relying on it.
| Program | Title | Purpose |
|---|---|---|
0100 | BUYER ENTRY AND MAINTENANCE | This programs allows the user to enter and maintain codes for easy reference to buyers. COMPANY NUMBER Entered by the operator, must be a valid entry on the company master file (GL-COMPANY). |
0101 | BUYER LISTING | A hard copy listing of all buyers on the Buyer Master File (BUYER). |
0107 | P.O. PART SPECS TABLE ENTRY AND MAINTENANCE | This program allows entry and maintenance of notes for parts to be used in P.O. entry and maintenance (POBASE 0150). COMPANY NUMBER Entered by the operator, must be a valid entry on the company master file (GL-COMPANY). |
0110 | STOCK PARAGRAPH ENTRY AND MAINTENANCE | This program allows the user to enter and maintain stock paragraphs for printing on purchase orders. |
0111 | STOCK PARAGRAPH LISTING | A hard copy listing of all stock paragraphs on the Stock Paragraph Master File (STOCK.PAR). |
0120 | RATIONALE FILE ENTRY AND MAINTENANCE | This program allows the entry and maintenance of the rationale master file (RATIONALE). |
0121 | RATIONALE FILE LISTING | This program lists data in the RATIONALE master file. |
0122 | DRAWING CODE FILE ENTRY AND MAINTENANCE | This program allows the entry and maintenance of the drawing code master file (DRAWCODE). |
0123 | DRAWING CODE FILE LISTING | This program lists data in the DRAWCODE master file. |
0130 | SHIP FROM FILE ENTRY AND MAINTENANCE | This program allows entry and maintenace of the Ship From master file. This file contains addresses, other than the vendor s address, to which purchase orders may be sent. |
0131 | SHIP FROM FILE LISTING | This program prints data from the Ship From Master File (SHIPFROM). |
0132 | PO TYPE TABLE ENTRY AND MAINTENANCE | The PO type code is a user defined code which is called for on the Purchase Order header record. This code is used to obtain the MRP-Flag in the MRP module. |
0133 | PO TYPE FILE LISTING | This program lists data on the Purchase Order Type File (POTYPE). |
0134 | PURCHASE ORDER LINE NOTES MASTER TABLE ENTRY AND MAINTENANCE | This program allows the user to define standard sets of notes to be used on the purchase order line item notes section. |
0135 | PURCHASE ORDER LINE NOTES MASTER TABLE LISTING | This report program is a complete hard copy listing of the Purchase Order Line Note file information. |
0150 | PURCHASE ORDER ENTRY AND MAINTENANCE - HEADER | This program allows entry and maintenance of open purchase orders. The first screen contains header data. This is general information pertaining to the entire order. The second screen contains individual line item data. |
0151 | PURCHASE ORDER ENTRY AND MAINTENANCE - LINE ITEMS | The following information will be carried forward from the Purchase Order Entry and Maintenance - Screen 1: COMPANY NUMBER P.O. NUMBER BUYER NUMBER VENDOR NUMBER PRT The Product Number may be on the Product Master File (PRODUCT). |
0152 | PURCHASE ORDER DISPLAY | This program allows the user to display purchase order information without permitting any changes. This permits quicker access than the regular entry and maintenance program. The header information is displayed first. |
0154 | PURCHASE ORDER REGISTER | This is a hard copy report of all purchase orders entered or revised since the last time this report was run and cleared. This report is used to proof the information entered. |
0154B | PURCHASE ORDER REGISTER - PRODUCT RECAP | |
0155 | OPEN PURCHASE ORDER REPORT BY P/O NUMBER | This report is a hard copy print of all open Purchase Orders in Purchase Order Number order. |
0156 | OPEN PURCHASE ORDER REPORT BY BUYER | This report is a hard copy print of all open Purchase Orders in Buyer Number Order. |
0157 | OPEN PURCHASE ORDER REPORT BY PART | This report is a hard copy print of all open Purchase Orders in part number order. |
0158 | OPEN PURCHASE ORDER REPORT BY PROMISE DATE | This report is a hard copy print of all open Purchase Orders in Promise Date sequence, within Part Number Order. |
0159 | OPEN PURCHASE ORDER REPORT BY WORK ORDER | This report is a hard copy print of all open Purchase Orders by Work Order Number. The Work Order is entered on a line per line basis during Purchase order entry and maintenance. |
0160 | PURCHASE ORDER RECEIPTS ENTRY | This program allows the operator to post receipts against purchase order line items. The first screen shows a summary display of the purchase order lines and allows the user to mark one or more lines to be received. |
0161 | PURCHASE ORDER RECEIPTS REGISTER | This report shows all purchase order receipts that have occurred since the last time this report was run and the register cleared. |
0161A | PURCHASE ORDER RECEIPTS REGISTER - GENERAL LEDGER RECAP | |
0162 | PO RECEIPTS RECAP TICKET | This program provides an additional report on the PO receipts for tagging purchases (see 0161). The operator may run this report at any time prior to running the PO register report 0161. |
0162R | PURCHASE RECEIPTS RECAP TICKET REPRINT | This program allows reprint of up to 40 Purchase Receipt Recap Tickets. Any receivers that have not been purged (See P.O. Receipts File Purge POBASE 1197) can be reprinted. |
0163 | PURCHASE ORDER IN TRANSIT ENTRY | This program allows the operator to enter and maintain in-transit quantities and notes against purchase order line items. |
0165 | PURCHASE RECEIPTS ADJUSTMENTS ENTRY AND MAINTENANCE | This program allows the adjustment of a purchase receipt to the dock. It may be used for any item in inspection, ie items that are not in rejection and items that have not been received to stock. |
0169 | PRODUCT/PURCHASE ORDER INQUIRY | This program displays purchase order information about a particular part. |
0170 | PURCHASED PRODUCTS DELIVERY SCHEDULE | This report will produce an aging of Outstanding Purchase Quantities, aged by the promise date, for all active orders. |
0171 | OPEN PURCHASE ORDER DOLLAR COMMITTMENT REPORT | This report will produce an aging of Outstanding Purchase $ Values, aged by promise date, plus the terms. |
0175 | OPEN PURCHASE ORDER REPORT BY VENDOR BY DUE DATE BY P/O | This report is a hard copy listing of all Open Purchase Orders by Vendor number by Due Date by Purchase Order Number. |
0177 | OPEN PURCHASE ORDER REPORT BY VENDOR BY PROMISE DATE | This report is a hard copy print of all open Purchase Orders in Vendor Number Order. Each Vendor will go to a new page. |
1158 | SUGGESTED PURCHASE ORDER CLOSEOUT REPORT | This is a hard copy listing of suggested orders to be closed. The selection criteria includes, all items received within a percentage, input by the operator in the beginning of the program, and with no items in dock-to-stock. |
1167 | OVER ALLOCATED PURCHASE PARTS BY VENDOR | A hard copy report showing all over-allocated, (short or potentially short), items with in vendor. |
1170 | PURCHASE INCOMING MATERIAL REJECTION | This programs allows the user to reject incoming material, from the dock-to-stock area. The quantity and lot information will be listed under the purchase rejection area. |
1171 | P.O. REJECTION DISPOSITION: USE-AS-IS | This program allows the acceptance of a rejection into inventory, and works the same as P.O. receipts to stock. |
1172 | P.O. REJECTION DISPOSITION: RETURN TO INSPECTION (SORT) | This program reverses the orginal rejection of the purchased material, and returns the items to the dock-to-stock area. COMPANY NUMBER - Entered by the operator, must be a valid entry the company master file (GL-COMPANY). 1. |
1175 | P.O. REJECTION DISPOSITION: REWORK | This program allows the user to rework a rejected item in-house, by issuing a rework work order. COMPANY NUMBER Mandatory entry during the security check and must be valid on the Company Master file (GL-COMPANY). |
1176 | P.O. REJECTION DISPOSITION: RETURN TO VENDOR (R.T.V.) | This program allows the user to return rejected material to the vendor under a new debit memo number. The information, not prompted for, will be carried over from the orginal purchase order. |
1177 | PURCHASE RECEIPTS TO STOCK | This program allows the user to accept material from the dock-to- stock area, into the inventory. The on-order will be reduced at this point. COMPANY NUMBER * Mandatory entry during the security check. |
1178 | PURCHASE ORDER RECEIPTS ENTRY - JOB APPORTIONED | This program allows the operator to post total receipt quantities for each part on a purchase order, and will automatically apportion the quantities by job to the individual purchase order lines for the part. |
1180 | DELINQUENT REJECT OVER | A hard copy report of the items in dock-to-stock, over X days. Each day break will go to a new page. |
1182 | DELINQUENT REJECT OVER | A hard copy report of the items in reject, over X days. Each day break will go to a new page. |
1190 | OPEN PURCHASE ORDER PURGE REPORT BY P/O NUMBER | This program purges open purchase orders from the the disk and stores them on tape. It saves all of the order information including the header, line items, miscellaneous charges, and notes. |
1195 | PURCHASE ORDER HISTORY PURGE | This program purges purchase order history from the disk and stores them on tape. |
1198 | VENDOR PERFORMANCE RATING UPDATE | This program will automatically calculate the quality acceptance percentages and the delivery performance percentages for the vendors selected, and will then update each vendor s quality acceptance rating and delivery performance… |
1199 | NON-INVENTORY PURCHASE RECEIPTS BACK OUT | |
1200 | PURCHASE HISTORY BY VENDOR BY PART | A hard copy report of X purchases, (where X is kept on the company master file, CO.STDS). |
1201 | CONTAINER TYPE CODE ENTRY AND MAINTENANCE | This program allows entry and maintenance of the Container Type master file (CONTAINER.TYPE). The codes entered here can be assigned to purchase receipts entered in the P.O. Receipts Entry program (POBASE 0160). |
1202 | CARRIER CODE ENTRY AND MAINTENANCE | This program allows entry and maintenance of the Carrier Code master file (PO.CARRIER). The codes entered here can be assigned to purchase receipts entered in the P.O. Receipts Entry program (POBASE 0160). |
1203 | CONTAINER TYPE CODE FILE LISTING | This report is a hard copy listing of entries on the CONTAINER.TYPE file. |
1204 | CARRIER CODE FILE LISTING | This report is a hard copy listing of entries on the PO.CARRIER file. |
1210 | PURCHASE HISTORY BY PART | A hard copy report of X purchases, (where X is kept on the company master file, CO.STDS). |
1220 | VENDOR PERFORMANCE REPORT | A hard copy scorecard, showing the performance of a specific vendor. This includes vendor totals on deliveries late, average days late as well as % returned to vendor, % reworked, and % conditionaly accepted. |
1250 | PURCHASE HISTORY BY VENDOR INQUIRY | This program allows the user to step through the last purchases for a vendor, starting with the most current receipts and then tracing back to the oldest ones. |
1260 | PURCHASE HISTORY BY PART INQUIRY | This program allows the user to inquiry into the last X purchases for a part, (where X is maintained on the company master file, CO.STDS). |
1270 | PURCHASE ORDER OUTSIDE OPERATION HISTORY DISPLAY | This program allows the user to display purchase order history information concerning outside operations against a work order. The following information is displayed for each P.O. |
1271 | VENDOR CLASSIFICATION CODE MASTER ENTRY AND MAINTENANCE | This program allows entry and maintenance of vendor classification codes to be used when a vendor master record is entered on the system. These classification codes can be used to identify different types of vendors (ie. |
1272 | VENDOR CLASSIFICATION CODE MASTER FILE LISTING | This program provides a hard copy listing of the vendor classifiction code master file (VCLASS), for the purpose of review. Vendor Classification Codes will be sorted in alphabetic order. |
C0975 | NON-INVENTORY PURCHASE RECEIPTS BACK OUT | This program allows the back out of non-inventory purchase receipts to stock. All or part of the receipt quantity can be backed out for a receiver lot number. |
POPRNT | PURCHASE ORDER FORMS PRINT | This report prints all purchase orders entered since the last time this report was printed and updated. Special forms need to be entered on the printer. Please note that the spacing of this report is approximate. |
Menu paths for this module are in pro3prog/MENUFILE. For the programs that actually execute and their source items, see Reading AFTEC Source.